Job Description

Reporting to: Sr. Director of Marketing and Communications

Salary Range: $50,000 – $55,000

Position Overview: Reporting to the Sr. Director of Marketing and Communications, the Marketing and Events Manager serves as a key member of the marketing team. The ideal candidate will be creative and entrepreneurial, with the ability to execute a variety of tasks from high quality special events to marketing campaigns. She/He/They will have exemplary attention to detail and a can do attitude. 

Duties & Responsibilities:

• Work with the Social Media and Digital Marketing Manager in identifying advertising opportunities, acquiring information from vendors, and entering purchase orders and check requests.
• Assist with the development of promotional signage, brochures, rack cards, posters, and other collateral in support of marketing initiatives.
• Coordinate planning and assist in the execution of publicity events, including public openings and previews for exhibitions.
• Assist in the development and deployment of Museum promotions, including the use of exhibition passes and promotional items.
• Monitors the Museum’s e-mail inbox for all public inquiries. Routes interview and fact-checking requests to the appropriate staff and handles general, image, and collection requests.
• Maintains the Museum’s press site on the web, including uploading and managing images, texts, audio, and video content.
• Participate in concept and creation of all special events, including theme, location, program, together with the Sr. Director of Marketing & Communications and Senior Staff. 
• Coordinate group visit sales as related to facility rental and added value services.
• Create and manage all event budgets, with approval from Sr. Director of Marketing & Communications.
• Secure and coordinate outside vendors, including caterers, entertainment, A/V, photographer, etc.
• Work with the museum’s Database and Donor Relations Manager to generate invitation and distribution lists for events.
• Manage RSVPs and coordinate event logistics plans, including event scripts, registration, and attendee tracking.
• Coordinate with Marketing staff the content, design and production of event collaterals including invitations, e-blasts, programs, and follow-up communications.
• Work with Manager on Duty (MOD), Education staff and Preparators for smooth and efficient event coordination, including set-up and breakdown.
• Act as liaison between Miami-Dade County facility management and the museum for event logistic needs.
• Manage and market the Facility Rental Program.
• Manage museum-wide event and facility rental master calendar.
• Manage logistics for the museum’s annual CultureFest 305.
• Other related tasks as assigned by supervisor.

Qualifications:

• Driven, energetic, highly collaborative and results-oriented.
• High level of accountability and efficiency, especially while handling multiple tasks.
• Good research, planning, and organizational skills; strong work ethic and follow-through; excellent attention to detail.
• Excellent problem-solving, and decision-making skills; ability to exercise composure and diplomacy at all times.
• Minimum 2 years of event management experience with a proven track record of creating and executing high profile events; sales; museum or cultural venue experience a plus.
• Excellent written and verbal communication skills and superior attention to detail.
• Proven track record of ability to multi-task, stay organized when facing multiple priorities with competing time and resources needs.
• Ability to work with key stakeholders including Trustees, Event Committee members and staff to meet budget and goals.
• Experience supervising event staff and vendors.
• Strong ability for quick decision making, a hands-on manager, and must be a self-starter.
• Strong interpersonal skills and flexibility are necessary and a willingness to adjust course when appropriate new ideas or objections are raised.
• Familiarity with Excel, Photoshop, WordPress, and desktop publishing software preferred.
• Bachelor’s degree in marketing, business, hospitality, or related area, or equivalent experience preferred.
• Availability to work occasional evenings and weekends as needed.

To apply, please submit your letter of interest and resume to Michele Reese Granger at mreese@historymiami.org with the subject line  Marketing and Events Manager . Please be advised we are only able to contact those candidates whose skills and background best fit the needs of the position. We kindly request no phone calls.

HistoryMiami Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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