Associate Director of Finance and Grant Administration | Harvard University T.H. Chan School of Public Health Job at Harvard University T.H. Chan School of Public Health, Boston, MA

  • Harvard University T.H. Chan School of Public Health
  • Boston, MA

Job Description

Position Description

The CBAR Finance Team is seeking an Associate Director of Finance and Grants Administration. This position, which reports to the Executive Director for Finance, Administration and Information Technology (EDFAI), will oversee the Center's funding. This role requires a self-directed individual, who can work collaboratively with Principle Investigators (PIs), members of the CBAR Finance Team, other Harvard Departments, and external subcontractors in a busy and fast-paced center. This role is directly responsible for pre- and post-award activities for 2 substantial NIH funded cooperative agreements (with annual budgets over $38M), and directly supervises and provides leadership and guidance for 1 Team Lead/Sr. Grant Managers, 2 Senior Grant Managers (each with their own portfolio), 1 Jr. Grant Manager, a Financial Program Coordinator, and a Financial Assistant managers, a financial associate, and a project coordinator.

The Associate Director of Finance and Grants Administration is also responsible for preparing complex financial projections and reports for PIs and the EDFAI, ensures compliance with grant sponsors and University policies and regulations, works closely with senior scientists to ensure continuous grant funding, serves as the principle source of information for CBAR related to NIH regulations and policies, is responsible for reviewing and approving expenditures to ensure costs are allowable and allocated to the correct funds, and is responsible for overseeing the IT Cost Center to ensure costs are allowable.

Duties and responsibilities include, but are not limited to, the following:
  • Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
  • May act as signatory for the University and/or oversee the signatory process
  • Establish and monitor effective pre post -award processes and systems
  • Manage such pre-award areas as: proposal submission, award validation approval and set-up
  • Manage such post-award areas as: award approval and set-up, financial analysis and reporting
  • Collaborate on the development of new pre post-award procedures within school/unit that support University wide policies and initiatives
  • Provide problem resolution, guidance and or training for sponsored research award management, compliance, systems, and reporting
  • Interpret regulations and guidelines of multiple program funding with complex and broad guidelines for spending
  • Lead the audit of individual sponsored accounts to ensure compliance with University and sponsored regulations
  • Ensures department's accurate and timely financial analysis and reporting
  • Act as representative at the School/University level
  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations
The Associate Director will also perform other duties as assigned.

Basic Qualifications

  • Bachelor's degree or equivalent work experience required
  • Minimum of 7 years' relevant work experience
  • Advanced knowledge of sponsored research regulations
  • Supervisory experience

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:
  • MBA or Masters' degree in relevant field
  • Knowledge of Microsoft Office Suite, advanced Excel skills
  • Knowledge of advanced financial principles, budget management, financial analysis
  • Bachelor's or Master's degree in related field
  • Experience building teams, collaborating, and gaining concensus of teams
  • Knowledge of Microsoft Office Suite, including advanced Excel skills
  • Experience submitting and reporting cooperative agreements using ASSIST a plus
  • Strong attention to detail, organized, and strong written and verbal communication skills
  • Experience working on NIH funded cooperative agreements
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
  • Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Working Conditions

  • Work is performed in an office setting

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.


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