Job Description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The letter should address your:

• Specific interest in this position
• Skills and experience which directly relate to this position, and;
• Commitment to diversity, equity and inclusion

Note: In order for the career portal system to accept the cover letter, please include this as the first page of your resume document, so that you are submitting only ONE combined document.  This combined document will be reviewed to assess how you meet the stated qualifications, including your written communication skills. 

The School of Kinesiology invites well-qualified applicants for an Administrative Assistant Intermediate position.  In this role, your primary function is to support the school's sport management (SM) program faculty and the supervisor, the Program Chair, with the daily administration of activities.   You will be responsible for delivering a high level of service to all employee, student, and visiting populations. Review the full description here . 

(EF) = Essential Function

Purchasing (25%) (EF)

• Purchase office, instructional, and research lab supplies for SM through Marketsite by creating purchase orders through MPathways and as needed on a University PCard. Ensure all orders meet grant requirements, are done within University guidelines, and meet all the proper approvals within the School of Kinesiology and the University

Travel reimbursements/ChromeRiver (20%)  (EF)

• Prepare travel reimbursements for individuals related to the SM program who are not in the ChromeRiver system (students without a university position and guests)
• Submit expenses on PCard through Chrome River  as needed

Guest travel arrangements/events (15%)  (EF)

• Assist SM faculty with coordinating workshops, guest speakers, catering orders, and room scheduling, with input from the school's Manager of Events and Alumni Engagement
• Assist with travel arrangements (airfare, taxis, lodging) for SM guests, which may include faculty candidates

Support SM Program Chair and Associate Program Chair (15%)

• Schedule meetings as requested, including group meetings (SMAB and MSBC)
• Call for agenda items and collect materials for monthly SM Program meetings/SM Faculty meeting items

Faculty instructional support (5%)  (EF)

• Assist with the organization of course materials for SM faculty (e.g. make copies for exams and provide copy/scanning assistance)

Room scheduling and maintenance for designated office area (10%)

• Distribute mail and packages to designated area  (EF)
• Maintain office supplies, copier(s) and other business equipment in designated area  (EF)

Other (10%) 

• Attend monthly meetings administrative meetings and assist as assigned  (EF)
• Provide backup coverage to other school administrative assistants as needed  (EF)

• 2+ years of related administrative support experience
• Bachelor's degree and/or equivalent combination of education and experience
• High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom)

• Experience with University of Michigan (U-M) financial policies, procedures and systems but not limited to M-Pathways, or ability to learn related systems quickly
• 1+ years of experience with the Chrome River expense reporting system and purchasing at U-M, or ability to quickly learn related systems
• Experience in an academic environment

In-Person Work Schedule: Monday through Friday, 8:00am-4:30pm; there will be program meetings that will require earlier arrivals (as early as 7:00am) and later departures (as late as 5:30pm). This is a full-time position with work taking place on-site at the School of Kinesiology, 830 N. University, Ann Arbor, MI. 

The general salary range for this position is $47,000 - $53,000, with eligibility to participate in the school's 2025 merit program.  An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position. 

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

About University of Michigan - Ann Arbor

A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.

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