Job Description

At Fleis & VandenBrink (F&V), we pride ourselves on being a Hot Growth Firm and one of the Best & Brightest Companies to Work for in Michigan and in the nation. Join our team and see how we’ve become one of the nation’s fastest- growing firms, what best practices we use and why our employees believe we are an ideal place to work. F&V is an employee-owned and highly successful, growth-oriented civil and environmental engineering/architectural firm that provides a wide range of services to municipal, industrial, institutional, commercial, and private development clients throughout Michigan and Indiana. We are currently looking for an experienced Administrative Assistant to join our team on a full-time basis. This opportunity will be working ‘on-site’ in our Midland, MI office. At F&V, our goal is to recruit and retain great people and in turn provide a great employee experience. We offer a collaborative team environment, competitive salaries and benefits program, performance bonus incentives, and support for training and career development. Responsibilities:

• Provides administrative project support to the members of their team and serves as the meeting coordinator for client, team and/or office meetings;
• Creates and composes administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling and punctuation;
• Assist with all aspects of a project (i.e., proposals, service agreements, sub-contractor coordination, reports, specifications, bidding, contract documents, construction, meeting agendas and minutes, etc.);
• Generate monthly reports for department and senior leadership;
• Help ensure effective and efficient workflow;
• Manage deadlines and tracks important dates;
• Administrative duties also include, expense reports, help to manage multiple calendars, make travel arrangements, assist with setting up office party events;
• General duties include answering phones, mailing, supplies, and facilities management;
• Promote F&V’s culture and a positive image of the firm.

Qualifications:

• Associates degree with 2+ years’ experience OR 4 years of administrative office experience preferred;
• Experience in engineering, or similar field strongly desired;
• Advanced Microsoft Office skills including Word, Excel, Outlook, Adobe and PowerPoint;
• Deltek Vision (or similar timekeeping software) experience a plus;
• Working in an engineering office environment performing various technical and administrative assignments, requiring strong attention to detail;
• Ability to manage multiple tasks and priorities while meeting deadlines;
• Excellent interpersonal and written communication skills;
• Take initiative, follow through on requests until completion;
• Self-motivated team player;
• On occasion, may need to work outside of normal business hours.

F&V offers a competitive salary, benefits, and career development opportunities. Apply today!

Job Tags

Full time, Contract work, For subcontractor,

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