Job Description

Job Summary:

We are seeking a dedicated and detailoriented Accounts Payable Specialist to join our finance team. The AP Specialist will handle all aspects of the accounts payable process ensuring timely and accurate processing of invoices and payments. This role requires excellent organizational skills and the ability to work collaboratively with vendors and internal departments.

Key Responsibilities:

• Invoice Processing:
  • Review and verify invoices for accuracy proper approval and adherence to company policies.
  • Perform 2way and 3way matching of invoices to purchase orders and receiving documents.
  • Accurately code invoices to the appropriate general ledger accounts.
  • Enter invoices into the accounting system in a timely manner.
• Payment Processing:
  • Prepare and process payments including checks ACH transfers and wire transfers.
  • Ensure timely payment of invoices in accordance with vendor terms.
  • Reconcile payment discrepancies and vendor statements.
• Vendor Relations:
  • Maintain positive relationships with vendors addressing and resolving any payment or invoice issues.
  • Respond promptly to vendor inquiries and provide accurate information.
  • Update and maintain vendor records in the accounting system.
• Reconciliation and Reporting:
  • Reconcile accounts payable transactions and assist with monthend closing procedures.
  • Prepare and review accounts payable aging reports and take action on overdue accounts.
  • Reconcile monthly vendor statements and related transactions.
• Compliance and Documentation:
  • Ensure compliance with company policies and procedures in all accounts payable activities.
  • Maintain accurate and organized accounts payable records and documentation.
  • Assist with internal and external audits by providing necessary documentation and explanations.
• Process Improvement:
  • Identify opportunities for process improvements in the accounts payable function.
  • Implement best practices to enhance efficiency and accuracy in invoice processing and payment.

Qualifications:

• Education and Experience:
  • Associates or Bachelors degree in Accounting Finance or a related field preferred.

Remote Work :

No

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