Job Description

Now Hiring! Accounting Bookkeeper

Schedule: TBD

Pay type: $20hr.

Location: Miami, FL 33186

Who We Are?

Florida Property Management Strategies strives for excellence and a commitment to superior customer service. Our priority is to ensure your satisfaction and exceed all expectations. We are a team of licensed and insured professional property managers with hands-on experience in homeowners’ associations and condominiums, both commercial and residential. 

Summary:

The Accounting Bookkeeper will work under the direction of the Office Manager and will be responsible for supporting the financial operations of the communities we serve. The Accounting Bookkeeper will be accountable for ensuring compliance with GAAP accounting principles, financial monthly reporting, accounts payable and receivable, FPMS communities’ policies, procedures, and agreement(s) with the Associations to achieve financial goals while forging effective relationships across the Community’s leadership and membership. The bookkeeper shall maintain the association's current and accurate financial records.

What’s In It for You:

• Competitive pay.
• Group Medical coverage.
• Basic Life/AD&D and Voluntary life insurance.
• Dental coverage.
• Vision coverage.
• Short Term Disability.
• Long-Term Disability.
• NEW Benefits– Teladoc / Virtual Visits.
• Supplemental policies for Critical Illness.
• Medical Bridge.
• Accident policies through.

What You’ll Do:  

• Processes and saves Lockbox reports.
• Processes accounts payable transactions, reporting, and reconciliation of accounts.
• Ensures timely disbursement of payments.
• Requests approval or other documentation on invoices as proof of service.
• Processes and transmits financing transactions and inputs payments.
• Conduct daily banking activities.
• Research problems and disputes; follow up on missing documents.
• Assists with monthly G/L reconciliation and reporting as it pertains to AP.
• Send out appropriate billing statements.
• Ensure that expenses are correctly classified to correct GL accounts.
• Prepare monthly financial reports for communities.
• Reconciliation of Bank Accounts.
• Verifies special assessment payments to conduct monthly transfers to special assessment bank accounts.
• Processes rush or quick checks as required.
• Makes payments on invoices using checks, Strongroom, Buildium, or EFT information.
• Investigate and report all incorrect AP bill postings found during reconciliation.
• Prepares allocations and enters general journal entries into the system following Generally Accepted Accounting Principles (GAAP).
• Verifies the accuracy of vendor statements and ensures accounts are up to date.
• Verifies incoming financing paperwork from the vendors and Associations.
• Maintains files and prepares records for scanning and archiving every week.
• Prepares special reports, audits, and tax work papers as assigned.
• Coordinates the uploads and indexing of files in the system for archival purposes.
• Answer accounting calls and emails as required.
• Maintain a high level of communication with board members, owners, and vendors and be able to communicate findings on financial issues.
• Attend Board Meetings upon request.
• Performs other related duties as assigned.

What You’ll Need:  

• Must have 2+ years experience with Homeowner’s Association/Condo Accounting Bookkeeping
• Experience in Generally Accepted Accounting Principles (“GAAP”)
• Must have a strong financial background and experience in budget creation and general working knowledge of accounting practices
• Experience with Quickbooks Online
• Experience with Buildium Software a plus
• Experience in presenting and discussing financial information
• Experience in developer and deficit funding a plus
• Must be exceptionally well organized and have excellent time management skills
• Strong attention to detail
• Proficiency in Microsoft tools: Word, Excel, Outlook, PowerPoint, Teams.
• Bi-lingual Spanish-English.

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